The Specialist, Engagement and Church Relations, reports to the Executive Vice President, Engagement & Church Relations, and provides comprehensive logistical, administrative, internal, and external communication, reporting, and planning support to the Executive Vice President. The Specialist improves Engagement & Church Relations team communication, workflow and processes, and interprets and implements established team initiatives.

What you will do:

• Support meeting and travel management, document management, and on-site and virtual business partner meetings for the Executive Vice President.
• Effectively coordinate the Executive Vice President’s long- and short-term schedule, prioritize conflicting demands, and proactively manage adjustments to the calendar.
• Support budget management for the Engagement & Church Relations team through regular expense monitoring and reconciliation of invoices, staff travel and education costs, and the preparation of reports.
• Process time and attendance time off exceptions by approving requests, corresponding with managers to resolve outstanding exceptions before payroll is due, and track attendance as needed.
• Support partnership initiatives overseen by the Executive Vice President, including programmatic and administrative support to the Assistance programs, through the documentation and organization of the administrative and legislative history.
• Actively manage Engagement & Church Relations staff meetings by coordinating logistics, booking conference rooms, arranging catering, coordinating equipment, distributing materials, and ensuring all necessary resources are available.
• Support the development, finalization, production, and distribution of presentation materials, including meeting materials for the Board of Directors tri-annual meetings of the Assistance and Church Engagement Committee.

What you need to succeed in the role:

• A bachelor’s degree in business or a related field; preferred.
• 4 or more years of strong experience providing logistical administrative and planning.
• Proficiency in Adobe Acrobat and with all Microsoft Office applications (Teams, Outlook, PowerPoint, Word, Excel, and SharePoint).
• Proficiency with customer management software, preferably Salesforce.
• Proficiency with OnBase or equivalent enterprise content management system for document management.
• Proficiency with travel and expense management platforms; Concur Travel and Concur Expense preferred.
• Strong attention to detail, editing, proof reading, problem solving and communications skills.
• High energy and strong interpersonal skills.
• An ability to adapt to changing priorities, effectively and simultaneously manage multiple assignments, meet deadlines, and adjust priorities.
• An ability to learn and understand the Presbyterian Church and its connectional structure.
• An ability to work on-site Tuesday through Thursday at the 2000 Market Street office in Philadelphia.
• An ability to stay current and maintain a level of professional expertise via seminars, literature, formal training, and development.

We offer a generous benefits package for eligible employees.

• Medical, dental, and vision coverage.
• Defined benefit pension plan.
• 403(b)(9) retirement savings plan.
• Generous paid time off, including sick time, holidays, and 22 days of personal leave.
• Tuition assistance.
• Employee Assistance Plan and other health and well-being resources.
• Employer-paid death benefits with opportunities to purchase additional coverage.
• Employer-paid Short-Term and Long-Term disability coverage.
• Access to the Board’s education and grant assistance programs.
• Discount programs on entertainment, travel, and more.
• Satisfaction gained from working for a service-oriented employer.
• Volunteer and other service opportunities in the community at large.

Our recruiting process is simple.

If you’re interested in a role at the Board of Pensions, apply online at pensions.org. If your skills match an open position, one of our recruiters will set up a phone or Microsoft Teams interview to discuss your interests, background, and skills. They’ll also answer any questions you might have. If you are selected to continue with the recruitment process, you will meet the hiring manager and other relevant team members.

To protect the health of our staff, we encourage everyone to receive FDA-approved vaccinations that may reduce the spread of certain infectious diseases, such as the flu and COVID-19.

We are an Equal Opportunity Employer.

The Board of Pensions of the Presbyterian Church (U.S.A.) is proud to be an equal opportunity employer We value diversity, equity, and inclusion and do not discriminate based on race; color; sex; national origin; age; pregnancy, childbirth, or a related medical condition; military/veteran status; marital/domestic partner status; physical or mental disability; medical condition; religion or religious affiliation, except where determined to be a bona fide occupational qualification; sexual orientation; gender; gender identity or expression; genetic information; ancestry; or any other category protected by applicable federal, state, or local law.