The role:

The Specialist, Meetings and Events, supports the work of the Board of Pensions by planning, coordinating, and executing meetings and events including conferences, conventions, retreats, educational seminars, and Board of Directors meetings.

What you will do:

• Plan and execute in-person, virtual and hybrid meetings; review and recommend meeting sites; negotiate hotel and related vendor contracts; manage logistics including group travel, lodging arrangements, meeting set-up, food and beverage requirements, and audio-visual support; produce and distribute meeting materials; travel to provide onsite meeting support; and develop and when applicable timelines to ensure all deadlines are met.
• Consult with senior management and key stakeholders to identify measurable objectives to support the goals of each meeting, identify areas of continuous improvement, and provide innovative solutions that meet or exceed expectations.
• Create registration websites, manages the registration process, and provides post-event support including the production of post-event surveys and reports and the reconciliation of meeting related expenses and invoices.
• Provide virtual meeting support through the development of layouts and event flows, schedule and execute event rehearsals, execute virtual event production and attendee engagement features, serve as host/moderator during rehearsal/event as needed and provide basic technical support to attendees.

What you need to succeed in the role:

• Certified Meeting Planner certification or equivalent experience.
• Cvent Event Management or equivalent industry-related experience.
• Strong understanding of virtual learning technology platforms and tools.
• Proficiency in Microsoft Office and strong Excel and Word knowledge.
• An ability to adapt to changing priorities, effectively and simultaneously manage multiple assignments, meet deadlines, and adjust priorities.
• Strong attention to detail, editing, proof reading, problem solving and communication skills.
• Excellent event planning, negotiating and organizing skills.
• An ability to think creatively to research and recommend solutions.
• High energy and strong interpersonal skills.
• An ability to work independently or in a team environment.
• An ability to travel to multi-day events and site visits nationwide.
• An ability to stay current and maintain a level of professional expertise in the meeting planning industry via seminars, literature, and formal training.

We offer a generous benefits package for eligible employees.

• Medical, dental, and vision coverage.
• Defined benefit pension plan.
• 403(b)(9) retirement savings plan.
• Generous paid time off, including sick time, holidays, and 22 days of personal leave.
• Tuition assistance.
• Employee Assistance Plan and other health and well-being resources.
• Employer-paid death benefits with opportunities to purchase additional coverage.
• Employer-paid Short-Term and Long-Term disability coverage.
• Access to the Board’s education and grant assistance programs.
• Discount programs on entertainment, travel, and more.
• Satisfaction gained from working for a service-oriented employer.
• Volunteer and other service opportunities in the community at large.

Our recruiting process is simple.

If you’re interested in a role at the Board of Pensions, apply online at pensions.org. If your skills match an open position, one of our recruiters will set up a phone or Microsoft Teams interview to discuss your interests, background, and skills. They’ll also answer any questions you might have. If you are selected to continue with the recruitment process, you will meet the hiring manager and other relevant team members.